Free Weekly To-Do List Printable (Fillable PDF, Word, Excel)

What is on the weekly to-do list

Days

A tick list for each day. Put tasks on a day only if they have to happen that day or you have set time aside for them.

This week, any day

Tasks with a deadline of "this week" but no particular day. Pull them into a day when there is room.

Project boxes

On the project version, six boxes, each headed with a project, client or area, and its tasks for the week.

Three priorities

On the week at a glance: the three results that would make the week a good one, written before the daily tasks.

Habit row

Three habits to tick each day on the week-at-a-glance page.

Planning the week's to-do list

Sunday evening or Monday morning, list everything that has to happen this week, from the calendar, your inbox, last week's leftovers and your longer-term list. Then sort. Tasks tied to a day (a meeting to prepare for, a bill due Thursday, a delivery) go on that day. Big tasks get a day assigned so they have time set aside. Everything else goes in "this week, any day". Leave Friday lighter than the other days: it's where everything that slipped ends up. Each morning, look at today's box and the any-day box, and pick from both.

Which layout to choose

• Day by day: the standard. Portrait, seven lines per weekday and the weekend, plus the any-day box. Fits a binder.
• By project: for freelancers, consultants, managers and parents running several separate streams of work. Each box shows whether a project is moving this week which a day-based list hides.
• Week at a glance: landscape, all seven days side by side, with priorities and habits. Pin it above the desk.

Weekly to-do list or weekly planner?

A weekly to-do list holds tasks; a weekly planner holds time, with appointments, meetings and blocks. If most of your week is your own to arrange, a to-do list is simpler. If your week is shaped by other people's calendars, the planner shows you where the gaps are. For recurring weekly tasks (payroll on Tuesday, team report on Friday, the weekly clean), a weekly checklist saves rewriting them every week.

The end-of-week review

On Friday afternoon, go through the sheet. Tick what is done, and for everything else decide: move to next week, schedule further out, delegate or drop. Ten minutes of this keeps the list honest and next week's sheet starts clean. The productivity planner has a full weekly review page if you want a structured version.

Editing the files

The Word versions are tables, so you can change the number of lines per day, relabel the project boxes or swap the habit row for something else. In Excel, the day lists are blocks of cells you can copy from week to week. All files have fillable PDFs for typing on screen.

Questions

How do I make a weekly to-do list?

List everything that must happen this week, put tasks tied to a specific day on that day, give big tasks a day of their own, and keep the rest in a "this week, any day" box. Review it on Friday.

Does the week start on Monday?

Yes. All three layouts run Monday to Sunday. Rearrange the boxes in Word or Excel if you prefer Sunday first.

Is the weekly to-do list dated?

No. Write the week at the top, so it works for any week.

Can I type into it?

Yes. Every line and tick box is a form field in the PDF.

What is the difference between a weekly to-do list and a weekly planner?

The to-do list is for tasks; the planner adds the schedule, with appointments and time blocks.